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Privacy Policy

This Privacy Policy explains how Headquarters Partners collects, uses, discloses, and safeguards information in connection with our website and advisory services. This is a general draft for informational purposes and should be reviewed and adapted to reflect your actual data practices and applicable law before publication.

Last updated: [insert date]

1. Introduction

Headquarters Partners ("we", "us", or "our") is committed to protecting the privacy of visitors to our website and clients who engage with our services. This Policy sets out the categories of personal data we may collect, the purposes for which we use it, the legal bases relied upon, and the rights available to individuals in relation to their information.

By accessing our website or submitting information to us through a form, briefing request, or other channel, you acknowledge that you have read and understood this Policy. If you do not agree with any part of this Policy, you should refrain from using our website or services.

2. Information We Collect

We may collect the following categories of information, depending on how you interact with us:

  • Contact and identification data: name, email address, telephone number, and company or professional affiliation, where voluntarily submitted through a contact form, briefing request, or similar channel.
  • Correspondence data: records of communications between you and Headquarters Partners, including enquiries, briefing notes, and any attachments or documents you choose to provide.
  • Technical and usage data: information collected automatically when you visit our website, such as IP address, browser type, device information, referring pages, and general usage patterns, typically gathered through server logs or similar standard web technologies.
  • Preference data: information you provide about your interests or preferences in relation to our services, where relevant to responding to an enquiry.

We do not knowingly collect sensitive personal data, and we ask that you avoid submitting such data through our website forms or correspondence channels.

3. How We Use Information

We use the information described above for the following purposes:

  • To respond to enquiries, requests for briefings, and other communications initiated by you.
  • To operate, maintain, and improve the functionality and content of our website.
  • To understand general usage patterns and diagnose technical issues affecting website performance.
  • To comply with applicable legal, regulatory, or contractual obligations.
  • To maintain records of our communications for administrative and reference purposes.

We do not use automated decision-making or profiling that produces legal or similarly significant effects on individuals based solely on information collected through this website.

4. Legal Basis for Processing

Where applicable data protection law requires a legal basis for processing, we rely on one or more of the following:

  • Consent — where you have voluntarily submitted information to us, such as through a contact form.
  • Legitimate interests — where processing is necessary for our legitimate business interests, such as responding to enquiries or maintaining website security, provided such interests are not overridden by your rights and interests.
  • Legal obligation — where processing is necessary to comply with a legal or regulatory requirement applicable to Headquarters Partners.

5. Cookies and Similar Technologies

Our website may use cookies or similar technologies to support core functionality and to understand general, aggregated usage of the site. Cookies are small text files stored on your device. You can configure your browser to refuse cookies or alert you when cookies are being sent; however, some parts of the website may not function properly without them.

We do not currently use cookies for targeted advertising purposes. Should this change, this Policy will be updated accordingly.

6. Sharing and Disclosure of Information

We do not sell or rent personal data. We may share information in the following limited circumstances:

  • With service providers who support our website operations or administrative functions, under appropriate confidentiality and data protection terms.
  • Where required by law, regulation, legal process, or governmental request.
  • To protect the rights, property, or safety of Headquarters Partners, our clients, or others, where permitted by law.
  • In connection with a merger, acquisition, restructuring, or sale of assets, subject to appropriate confidentiality safeguards.

7. International Transfers

Depending on the service providers and infrastructure used to operate our website, personal data may be transferred to, stored, or processed in jurisdictions other than your own. Where such transfers occur, we aim to ensure appropriate safeguards are in place consistent with applicable law.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this Policy, including to satisfy any legal, accounting, or reporting requirements. Criteria used to determine retention periods include the nature of the information, the purpose for which it was collected, and any applicable legal or regulatory retention obligations.

9. Data Security

We implement reasonable technical and organisational measures designed to protect personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security of information submitted to us.

10. Your Rights

Depending on the jurisdiction in which you reside, you may have certain rights regarding your personal data, which may include the right to:

  • Request access to the personal data we hold about you.
  • Request correction of inaccurate or incomplete data.
  • Request deletion of your personal data, subject to certain exceptions.
  • Object to or restrict certain processing activities.
  • Withdraw consent previously given, without affecting the lawfulness of processing prior to withdrawal.
  • Lodge a complaint with a relevant supervisory authority.

To exercise any of these rights, please contact us using the details provided on our Contact page. We may need to verify your identity before responding to certain requests.

11. Children's Privacy

Our website and services are intended for business and professional audiences and are not directed to individuals under the age of 18. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so that we can take appropriate action.

12. Third-Party Links

Our website may contain links to third-party websites or resources. We are not responsible for the privacy practices or content of such third parties, and we encourage you to review their privacy policies before providing any personal data.

13. Changes to This Policy

We may update this Policy from time to time to reflect changes in our practices, services, or applicable legal requirements. Any updates will be posted on this page with a revised "Last updated" date. We encourage you to review this Policy periodically.

14. Contact Us

If you have questions, concerns, or requests relating to this Privacy Policy or our handling of personal data, please reach out via the details provided on our Contact page.